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Board Update 5/13/19

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Student Celebrations

Agenda Item 4.0

Robert Frost Elementary School – 4.01
Along with Robert Frost teachers Mrs. Loverde, Mrs. Castro, Mrs. Diegel, and Mrs. Montalto, first and fourth grade Frost students presented to the board about self-assessment as a learning tool. Students gave examples of how they learned to assess their own work and improve their learning using various methods and how it also refines their social-emotional skills at the same time. Fourth grade students explained how self-assessment helped them understand expectations, reflect on their learning, and set and reach their goals.

To view the presentation, click here.


Presentations

Agenda Item 5.0

Northwest Suburban Special Education Organization (NSSEO) FY20 Tentative Budget – 5.01
Dr. Judy Hackett, NSSEO Superintendent, and Julie Jilek, NSSEO Assistant Superintendent, presented the NSSEO FY20 Tentative Budget. Along with the proposed budget, information about the NSSEO program, mission and vision, core values, and indicators of growth were highlighted. NSSEO provides CCSD59 and surrounding districts with a variety of support services for students with special learning needs.

To view the NSSEO presentation, click here.


Discussion Items

Agenda Item 6.0

NSSEO (Northwest Suburban Special Education Organization) FY20 Tentative Budget – 6.01
The NSSEO Governing Board prepared a proposed budget for 2019-20 which will be voted on at their June 26, 2019, meeting. Therefore, CCSD59’s Board of Education is asked to take action on this proposed budget at the CCSD59 board meeting on June 10, 2019.  

Comparing the 2019-20 NSSEO proposed budget to the prior year, the budget is set to decrease $49,870 for a total of $59,302,676, about a 0.1% decrease over the prior year’s amended budget. District 59’s share of the proposed Education and Building Fund budgets is $4,360,199, a 1.5% decrease ($66,310) over the prior year’s estimated actual. This budget assumes $1,247,756 in federal IDEA funds distributed directly to District 59 to be used to offset the cost of NSSEO tuition and $58,402 to offset the cost of the special education Preschool program.

The board will vote on the proposed budget for NSSEO at the June 10, 2019, board meeting.

Action Planning Update 2019-20 – 6.02
CCSD59 Administration presented action planning progress and next steps in the following areas: Curriculum and Instruction; MTSS and Intervention; Assessment; Communication; and Finance and Facilities. These focus areas were established as part of the 2018-19 Superintendent Evaluation process, and the district will prioritize these focus areas for work to be accomplished over the summer and into the 2019-20 school year.

To view the specific progress and proposed next steps for each focus area, please view the presentation slides here.

Approval of Taxi Cab Services – 6.03
CCSD59 issued a Request for Proposal (RFP) to nine taxicab service companies for the purposes of establishing their contracted rates for the 2019-20 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services. During the 2018-19 school year, the district transported approximately 20 students on a regular basis to outplacement programs or because they were homeless by taxi.

The board will vote on approval of the rates as quoted by the taxicab companies outlined below at the June 10, 2019, board meeting.

Vendor Citicare

Lake Zurich, IL

303 Taxi

Chicago, IL

Universal

St. Charles, IL

Zum

Chicago, IL

Safeway

Waukegan, IL

Min Trip Charge $24.00 $24.00 $25.00 $25.00 $30.00
Base Rate $0.00 $10.00 $0.00 $0.00 $20.00
Per Mile $2.40 $2.70 $2.50 $2.50 $2.30


To Adopt Fiscal Year, Place 2019-20 Tentative Budget on Public Display, and Set Date for Public Hearing – 6.04
As part of the tentative 2019-20 budget process, the board reviewed the following:

  • Setting the dates for fiscal year 2019-20 as commencing July 1, 2019 and ending June 30, 2020
  • Setting the date and time for the public hearing concerning the 2019-20 budget as 7:00 p.m., Monday, August 5, 2019, at the Administration Center, 1001 Leicester Road, Elk Grove Village, Illinois
  • Directing the administration to display the tentative budget for a period of at least 30 days prior to the public hearing on August 5, 2019, and publish a notice of the hearing date and the availability of the tentative 2019-20 budget for review in the Journal and Topics newspaper

The board will vote on the proposed tentative budget schedule at the June 10, 2019, board meeting and any suggestions or changes to the tentative budget will be reflected in the final 2019-20 budget to be presented for approval at the August 12, 2019, board meeting.

Determination of Serious Safety Hazards Related to Student Transportation – 6.05
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions are such that walking constitutes a serious hazard to students due to vehicular traffic. These areas have been identified as a serious safety hazard in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education (ISBE).

As part of preparations for 2019-20 student transportation services, the administration has reviewed the conditions and certifies to the State Board of Education that the hazardous conditions remain unchanged.

The board will vote on approval of these areas at the June 10, 2019, board meeting.

Setting Student Meal Fees for the 2019-20 School Year – 6.06
The board reviewed establishing the student per meal fees for the 2019-20 school year as follows:

  • Full price lunch: $2.95 (a 10 cent increase from the 2018-19 rate)
  • Full price breakfast: $1.30 (no change from the 2018-19 rate)
  • Reduced price lunch (currently $0.40) (in accordance with federal guidelines)
  • Reduced price breakfast (currently $0.30) (in accordance with federal guidelines)
  • Carton of milk price: $0.50 (no change from the 2018-19 rate)

The board will vote on approval of these rates at the June 10, 2019, board meeting.

Appointment of School Treasurer – 6.07
In accordance with section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board will vote on approval of the election of Assistant Superintendent for Business Services/CSBO, Ms. Vickie Nissen, as school treasurer, effective July 1, 2019, at the June 10, 2019, board meeting.

Approval of School Treasurer Bond – 6.08
In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond which must be approved by at least a majority of the members of the board. The board has appointed Ms. Vickie Nissen, Assistant Superintendent for Business Services/CSBO, as School Treasurer, and the School Treasurer’s bond in the amount of $62,272,555 has been presented to the board for its review.

The board will vote on approval of school treasurer bond at the June 10, 2019, board meeting.

Direct School Treasurer to Transfer Interest Earned from the Debt Service Fund to the Educational Fund for Fiscal Year 2018-19 – 6.09
As part of the district’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2018-19 budget includes a transfer of interest allocation of $36,000 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2018-19 fiscal year.

The board will vote on June 10, 2019, to approve the resolution and authorize the school treasurer to proceed effective with the 2018-19 year-end closing process.

Direct School Treasurer to Transfer Interest Earnings from Working Cash Fund to Operations and Maintenance Fund for Fiscal Year 2018-19 – 6.10
As part of the district’s long-term financial plan,100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2018-19 budget includes a transfer of interest allocation of $134,000 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2018-19 fiscal year. At fiscal year end, the district records interest earnings.

The board will vote on June 10, 2019, to authorize the school treasurer to proceed effective with the 2018-19 year-end closing process.

Approval of $1,000,000 Abatement from Working Cash Fund to Operations and Maintenance Fund for Fiscal Year 2018-19 – 6.11
As part of the 2018-19 budget, it was planned to partially abate $1,000,000 from the Working Cash Fund to the Operations and Maintenance Fund. This reflects the second installment of the proceeds from the sale of the Wellington and Administrative Building properties.

The board will vote on June 10, 2019, to authorize this abatement effective with the close of the 2018-19 fiscal year.

Award of Bid for Sealcoating and Striping at Various District 59 Facilities – 6.12
CCSD59 operates a blacktop maintenance program requiring the sealcoating of approximately one-third of the parking lots and playground areas be done each year, ensuring each area receives an application every three years. The call to bid for this work also includes the restriping of all district parking lots.

This year, asphalt is scheduled to be sealcoated and restriped at Forest View, Frost, John Jay, Juliette Low, and the Administration Building. All other school parking lots and play areas will be freshly repainted. In addition, the Mount Prospect Park District area adjacent to Robert Frost will have sealcoating applied to the pathway and hard play surface areas accessed and used by our students. The park district will restripe these areas for the start of next school year.

The total low bid for completing the work specified was submitted by Patriot Maintenance, Inc. in the amount of $31,128.  

The board will vote on acceptance of this bid to Patriot Maintenance, Inc. at the June 10, 2019, board meeting.

Classroom Projector Refresh – 6.13
As part of the long term technology plan, CCSD59 will engage in a two-year project to refresh all school projectors beginning in the summer of 2019. The current projectors are between eight to twelve years old, and the devices are in need of replacement due to age, quality, and the unavailability of replacement bulbs.

The plan will include costs for the projectors, updated screens, and the cabling and installation components required. The installation will be performed by CCSD59 staff members to reduce the project costs.

The information below details the estimated total for the project, but final costs will be based on the final number of classrooms and non-instructional spaces to receive updated projectors.

Item                                                      Per Unit Cost

Projector                                                            $645
Projector Screen                                             $315.30
Installation Cable and Components         $131.97

Total Projected Project Cost: $487,839.35
Projected Fiscal Year 20 Cost: $243,919.68

The board will vote on acceptance of this bid to Patriot Maintenance, Inc. at the June 10, 2019, board meeting.


Action Items

Agenda Item 9.0

Approval of $500 Donation from Exxon Mobil Corporation to Rupley Elementary School 9.01
The board approved the donation of $500 from the ExxonMobil Educational Alliance. This donation will be used to further science and math studies for students at Rupley Elementary School.


Special Staffing Announcement

The board approved the appointment of three administrative positions as described below:

Holmes Jr. High Principal (Administrative)
The Board of Education has approved Mr. Mark Rasar for the Holmes Jr. High Principal position. Mr. Rasar currently serves as an Associate Principal at Jacobs High School in Community Unit District #300 where he has worked for the last three years. Prior to Jacobs High School, Mr. Rasar served three years as a Principal and Assistant Principal at Lincoln Jr. High in Skokie District #69. For the eleven remaining years of his career, Mr. Rasar served as an Assessment Coordinator, RtI Director, and Social Studies Teacher at the high school level.

Executive Director of Educational Services (Administrative)
The Board of Education has approved Dr. Elizabeth deGruy for the Executive Director of Educational Services position. Dr. deGruy currently serves as the Director of Special Education in Champaign Unit #4 School District where she has worked for the last 15 years as an Emotional Disabilities Teacher and Content Area Chair, Assistant Director of Special Education, and for the last eight years in the Director role. Prior to joining Unit #4, Dr. deGruy served as an Emotional Disabilities Teacher for four years in Urbana School District #116.

Director of Facilities and Operations (Non-Negotiated)
The Board of Education has approved Mr. Alberto Tijerina for the Director of Facilities and Operations position. Mr. Tijerina currently serves as the Director of Buildings and Grounds in Aurora District #131, a position he has held the last two years. Prior to joining D131, Mr. Tijerina spent 20 years as a custodian, maintenance staff member, and Facilities Operations Manager in St. Charles School District #303. 

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